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Contents tagged with workhacks

  • Review of our top productivity posts for a summer of getting thing done

    • By jennifer
    • |
    • Friday, June 21, 2013

    Today marks the start of summer. The long sunny days and too-short weekends often leave us wanting to get more done - outside the office.  Yet, we also realize that the more productive we are, the more potential we'll have to reward ourselves and optimize summer.

    To help you out, we're recapping salient, summer-appropriate points from five of our top productivity posts. Our hope is that with the right productivity strategy, you'll be able to more readily step away from the keyboard and literally "spend" your summer time most enjoyably.

    lifehacks1. Eight #lifehacks that will allow you to spend more time doing the things you love.

    • Keep a laundry basket in the back of your car to use whenever you go shopping. Makes bringing things in the house much easier.
    • Wish you could shut down your PC by sending a text message? This hack lets you do just that and it saves you time from having to walk over to your computer.

    2. Top 5 winning CommHacks featuring workflow updates for the communications industry.

    • Ramsey Mohsen's "time quilting" strategy. Identify the small blocks of time you do have: a five minute break mid-day, 10 minutes waiting in line somewhere, 20 minutes at the doctor's office, etc. These are your time quilts. Use those little scraps of time to tackle the un-done things on your work or personal to do list: research for a blog post, learn a new skill, reply to a tough email or move a side project along.

    2. Nine social media #workhacks to make your company more likeable online.

    • Quell the power of distraction and instead, schedule short bursts of work for your social media strategy (or any other regular task). Instead of tweeting, liking, posting and sharing throughout the day, schedule a 5 - 15 minute swath of time a few times a day to engage your audience, build relationships and share great content. 
    • Put the internet to work for you with IFTTT. Create recipes that automate, or at least reduce, time spent on tasks. For example, you can create a trigger like email, text message or phone call to take place when your favorite website shares a new post.

    get more done in less time3. How to get more done in less time for PR and marketing pros.

    Learn how to run your social editorial calendar without a spreadsheet, monitor online news stories faster than 99% of your peers and more.

    • Get out of email and into a productivity platform (see slides 31 - 45). Tip: group everything. Figure out what email works for and what it doesn't. Get the non-working tasks into a platform.
    • Optimize your content marketing strategy. Stop emailing and using spreadsheets and instead, use an online, sharable editoriable calendar (like Tracky's editorial calendar module that you can copy and make your own) to store great content ideas, create and share documents, assign tasks to team members and guest contributors and more.  (See slide 28 for where to find content ideas).
    • Bonus: allow your research to double as social media content, in real-time

    share with your boss4.  Selectively share your awesome productivity skills with your boss.

    This is for the "doers" out there who want to showcase just how much they get done. Hey, it might even help your chances of getting a raise. (Not guaranteed, but it's worth a shot).

      • As Sarah Evans shares, his first mentor taught her, "Nothing is done until the people who needed it done know it’s done.” 
      • Don't fear your performance review, make it rock! When you implement a process to regularly share what you're getting done (like this free module), you'll amp up your authority and give your boss even more reasons to give you a raise.
      • Plus, it's a great way to boost your own self-confidence and career building initiatives.

    5. How checklists can make you smarter

    • Use checklists to help motivate you to get repetitive stuff done.
      Create a master Daily To Do List to add more structure to your day and help you keep track of all that you're getting done.
    • Define what's most important for you to accomplish in life. Make checklists for personal, work and future projects. Outsource some to do's to facilitiate teamwork and discipline.
    • Tracky's new checklist view optimizes the intent of quick tasking while giving you the ability to assign tasks, set due dates, create and share files within a simple to do heading.

    Since it's the first day of the summer and the weekend is upon us, maybe the first step you should take for a productive and enjoyable summer is to sign up for Tracky (if you're not already a user) and create a "Productivity Tips" track. Link to this post in the Disucssions area and "pin it." Set a due date for it to remind yourself of these and other great workhacks.

    productivity track

    Now, go sip something cold and enjoy your weekend!

  • Announcing: #CommHacks winners with the most popular workhacks

    • By jennifer
    • |
    • Friday, May 31, 2013

    @Tracky CommHacks winners

    During #CommHacks, the first-ever virtual hackathon that Sarah Evans initiated for the communications industry, we uncovered an important lesson:  PR and marketing pros are an industrious bunch. We loved hearing your stories about how you turn repetitive and time-consuming tasks into opportunities for efficiency. Hence, your varied PR and marketing #workhacks. Many had to do with social media, while others were focused on productivity strategies. All of them were worthwhile lessons in how to get more done in less time.

    You hacked. We voted.

    And the Grand Prize Winner is...

    Natalie WardelNatalie Wardel

    #Workhack: Custom program that monitors multiple Facebook pages at once 

    Natalie monitors 75+ Facebook pages for work, so she devised a custom program in Google Drive. In 3 clicks, it taps Facebook's API, then updates the entire spreadsheet with the  updated like counts. Even though you still need to log in to look at insights, this program provides a great snapshot of what's going on with your Facebook pages.

    She also thanked her awesome programmer Randall B. for helping her complete this #workhack masterpiece. 

    Way to go, Natalie! With your digital savviness, we're sure that you can use an(other) iPad Mini! 

    Natalie is the Social Media Director for KSL News TV and Radio in Salt Lake City.

    Congratulate Natalie on Twitter

    Our second place winner is...

    Ian GrantIan Grant

    #Workhack: Keyword monitoring

    Ian has developed a custom RSS feed with a daily email that lets you keep track of all new Google search results for your brand.

    Ian is a Marketing Associate, Web Developer and Program Assistant for the Florida Economic Gardening Institute.

    Congratulate Ian on Twitter

    Our third place winner is...

    Jeff ElderJeff Elder

    #Workhack: Team social posting strategy

    social posting

    Jeff keeps his team in the loop with this free strategy of scheduling posts on each social network. This allows you to park the posts for teammates to see and tweak. Here's how: Pre-date a post on Facebook and it goes to the Activity Log. Schedule a tweet and it goes to Tweetdeck scheduled tweets column. And on Google+, you can create a circle of just your team. All those posts can be edited by your team on the platform, where they can improve and tweak before it goes out - with no outside platform needed (TweetDeck being acquired by Twitter).

    Jeff leads social media for the San Francisco Chronicle and

    Congratulate Jeff on Twitter

    Our fourth place winner is...

    Ramsay MohsenRamsey Mohsen

    #Workhack: Time quilting

    time quilting

    Ramsey shares a seret that he's learned from the highly productive and successful set: "time quilting." First, it takes an attitude change which is to come to grips wtih the fact that you will rarely get long periods or blocks of time to sit down and do what you need to do. Then, you need to identify the small blocks of time you do have: a five minute break mid-day, 10 minutes waiting in line somewhere, 20 minutes at the doctor's office, etc. These are your time quilts. Use those little scraps of time to tackle the un-done things on your work or personal to do list: research for a blog post, learn a new skill, reply to a tough email or move a side project along. 

    Ramsay is the Director of Social at DEG Digital.

    Congratulate Ramsey on Twitter

    And finally, our fifth place winner is...

    Adam TorkildsonAdam Torkildson

    #Workhack: Custom-built tool to analyze PR score

    pr scorecard

    Adam's #workhack analyzes 6 areas of online PR in 60 seconds and gives a cursory report about the effectiveness of a client's public relations. The tool provides simple suggestions on how to improve your current PR activities and your PR score.  PR Scorecard is a free tool that Ian built at Snapp Conner.

    Adam is a Senior Associate at Snapp Conner PR.

    Congratulate Adam on Twitter

    Congratulations, CommHacks winners! We're excited to get your prizes to you and use your workhacks in our daily work lives. A big thank you to all who participated, shared and learned from this fun experiment. Keep workhacking and loving what you do!

    Please share these great workhacks and join us in congratulating the winners!

    • Congrats to the #CommHacks PR hackathon winners, via @Tracky! (click to tweet)
    • Get winning #workhacks from 5 productive communicators and marketers (click to tweet)
    • Winning! These 5 #workhacks won our votes in the first-ever #PR #CommHacks (click to tweet)

    Thank you to our sponsors: Postagram and Sarah's Faves! We'll be assembling the e-book of these workhacks soon, so stay tuned!

  • Recap of Likeable Media post: 9 Social Media #Workhacks To Make Your Company More Likeable Online

    • By jennifer
    • |
    • Monday, April 8, 2013

    Being "likeable" online almost always involves being able to quickly and sincerely connect and communicate with your customers. But for small businesses, keeping up with the conversations across multiple networks can be challenging. That's one reason why Sarah Evans and the Tracky team are constantly scoping out new productivity #workhacks to save time and make workflows more effective.

    Likeable MediaSo we particularly appreciate the kind folks at Likeable Media for the opportunity to guest post about social media #workhacks on their blog! As a company that drives measurable results with the slogan: "We are the people behind your next social media success story," and has written a book about "Likeable Business," the Likeable team knows how to put social media to work for their clients.

    Sarah Evan's post lists nine #workhacks for being more productive in your day and in your social media communications, plus some tools and formulas you might not know about. So head on over to the Likeable post to get these valuable tips that can make your company more likeable with less effort!

    social media spend

    Source: Customer Think


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